What is the shipping company S/O file?

What is the shipping company S/O file

Freight forwarding agent refers to the business that is entrusted by others to provide them with agency transportation procedures, pickup, delivery, and transportation services. Cargo agent is an intermediary who does not own a ship or aircraft, or a shipping company or airline. The duty of the freight forwarder is to transport the goods entrusted by the consignor from one place to another through the designated transportation route, and to act as an agent for the transportation company (sea, land, and air) to collect and transport the goods and solicit the goods.



In the international freight market, the freight forwarding industry is between the cargo owner and the carrier. It accepts the cargo owners entrustment to handle chartering, booking, stowage, and preparation of relevant documents, customs declaration, inspection, insurance, container transportation, unpacking, Issuing bills of lading, clearing freight and miscellaneous expenses, and even presenting documents for negotiation and settlement of foreign exchange.

Ocean freight operation generally refers to the operation of the ocean freight business in a freight forwarding company. The work is mainly for counterpart customers. It is also called customer service operation. The process is divided into import and export operations. Taking containerized export goods as an example, the process is roughly as follows: consignment acceptance-booking-container making-customs declaration and packing-shipping-unloading-notification of delivery-customs clearance-order change-delivery.


Shipping operations generally refer to the personnel in the freight forwarding company who make inquiries and book space with the shipping company or the operators in the shipping company. Taking a freight forwarding company as an example, the shipping operation process is roughly as follows: inquiry with the shipping company-booking-shipping company issuance of booking orders (S/O)-shippers take S/O to pick up the cargo-customs declaration-bill of lading supplementary Pairing-payment-take the bill of lading.


The operation process of large freight forwarding companies will be divided, and each operation will have a dedicated person, and small freight forwarding companies will pack the above business by one person. Some large-scale manufacturers also have ocean shipping and shipping operations.

S/O (Invoice) Booking Form

1. What is the function of the consignment note? Booking power of attorney (consignment note), that is, (consignment note), freight forwarding company as the basis for booking.

2. S/O order manifest or delivery paper

C/O: Certificate of Origin General Certificate of Origin

P/O: Purchase Order

P/I: Proforma Invoice

S/O: shipping order



Shipping order, also known as customs order, is a document issued by the shipping company or its agent to the cargo shipper to notify the shipper of loading. After the shipping company receives the shipping order, it will The principle of stowage, combined with the cargo and specific routes, port conditions, arrange the vessel and space, and then issue an S/O to indicate that the shipping company accepts this shipment. Once the S/O is issued, both parties to the carrier and consignor are bound by it. At the same time, the shipper requires the captain to go to the customs to go through the customs declaration procedures for the shipment and export of the goods before the shipping company signs the shipping order. , Which means that the cargo on the ticket has been allowed to be shipped for export before the captain can be required to load the cargo. This is the origin of the shipping bill as customary.


3. various documents need to be prepared during transportation


In order to ensure the safe handover of import and export goods, various documents need to be compiled during the entire transportation process. Each of these documents has its own specific purpose, and there is an interdependent relationship between each other. They not only link the ship, port, and cargo parties together, but also distinguish their respective rights and businesses.

Introduce some major shipping documents according to actual business procedures.


Booking note

The consignment note is commonly known as "shipping paper". It is a document filled out by the shipper in accordance with the terms of the trade contract and the letter of credit, and is used to handle the consignment of the goods to the carrier or its agent. According to the contents of the consignment note, the carrier considers the ships route, port of call, shipping schedule and space and other conditions, and accepts the consignment when it considers it appropriate.


Shipping order

The shipping order is a document issued to the shipper by the shipping company that has accepted the shippers application for shipping, and ordered the captain to ship the cargo on board. The shipping order can be used as the basis for shipment, and it is also one of the main documents used by the shipper to declare the export goods to the customs. Therefore, the shipping order is also called the "customs order." For the shipper, the shipping order is Complete the proof of cargo consignment. As far as the shipping company or its agent is concerned, the shipping order is a document instructing the ship to accept the shipment of the shipment.


Mates receipt

The receipt is also called the chief mate's receipt, which is the receipt of the ship's receipt of the goods and the proof that the goods have been loaded on the ship. The chief mate on board will sign the first mate's receipt after checking the date, number of packages, and space indicated on the tally list by the tally staff and checking with the loading list. The shipper shall exchange the on-board bill of lading from the carrier or its agent on the basis of the first mate receipt signed by the first mate.

Since the main items of the three documents mentioned above are basically the same, the practice of some major ports in my country is to combine the consignment note, the loading note, the receipt note, the freight notice, etc. into a single note with as many as 9 copies. The functions of each unit are as follows: the first copy is reserved by the booker and used to prepare shipping documents. The second and three copies are the freight notice copies, one copy is kept, and the other copy is accompanied by the bill to the shipper to collect the freight. After the fourth copy of the shipping list is stamped with the release seal by the customs, the ship can accept the goods and ship it. The fifth copy of the receipt and the sixth copy will be left by the dispatcher. The seventh and eighth coupons are the receipts for the allocation of cabins. The ninth page is the application form for payment of port charges for exported goods. After the cargo has been loaded on the ship, the port area shall charge the shipper with port miscellaneous charges.


Bill of Lading

The bill of lading is a document of ownership of the goods. The holder of the bill of lading can pick up the goods on this basis, or on the basis of this to the bank, can also transfer the cargo before the cargo ship arrives at the port of destination for delivery.


Loading list   

The loading list is a summary list of the loading list prepared by the carrier according to the loading list, classifying the goods to be loaded on the whole ship according to the destination port and the nature of the goods, and arranging them in the order of voyage and port calls. The content includes the loading list number. , The name of the goods, the number of packages, the form of packaging, the gross weight, the estimated size, and the description of the requirements or precautions for the shipment of special goods. The loading list is the main basis for the ship's chief mate to prepare the stowage plan, and it is also the business document for the on-site tally staff to tally the goods, the Hong Kong side to arrange the lighter, the entry and exit of the warehouse, and the carrier's knowledge of the situation.



The manifest is a summary list of the cargo carried on the ship by ticket by cargo port. It is compiled by the shipping company according to the receipt or bill of lading after the cargo has been loaded on the ship. The main content includes the detailed information of the cargo, the port of loading and unloading, the bill of lading number, the name of the ship, the name of the shipper and the consignee, the mark number, etc. This list serves as the proof that the ship carries the listed goods.


Cargo plan

The cargo stowage plan is a cabin plan compiled according to the actual cargo loading situation. It is a reference material for the ship to carry out cargo transportation, storage and unloading, and it is also a document for tallying, arranging berths, and loading cargo in the unloading port.


Delivery order

The bill of lading is a certificate that the consignee can exchange for the carrier or its agent with the original bill of lading or a copy of the bill of lading along with a valid guarantee, and can pick up the goods from the port loading and unloading department

Get the shipping company's booking form, mainly check the following information:

1. Booking number

2. Ship name/voyage number

3. Container type

4. Port of discharge, destination

5. Replenishment time and SI CUT OFF date/time

6. Container time

7. Special requirements

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